Add Important Organizational Information to Livelink^®
Not all information in an organization is available immediately or in electronic format. The ability to add these items in Livelink^® increases the accuracy of your knowledge base.

Key Metadata is Captured and Indexed
The metadata associated with documents is often more important than the document content. Capture critical metadata in a natural format

Easy to Use
Intuitive interface that does not require additional time and money spent on training.

Soft Documents

Users can add documents along with a description and category information without a physical file. There are many occasions where a user has a need to add a document to Livelink^® but does not have the physical file available. Soft Documents are "placeholders" that contain all the information of a regular document including category values, a description and audit trail information. The physical file can be added at any time as a new version. Once a file has been added to a soft document the item becomes a regular Livelink^® document.

Soft Documents allow users to add documents to Livelink^® when it is appropriate rather than when the document is ready. There are many times when a document needs to be added to Livelink® before it is available:

• Hard Copy documents stored outside of Livelink^®.
• Workflow processes that can't wait for the physical document.
• Placeholders for renditions.
• Simple documents that contain descriptions only.

Key information is captured in the knowledge base and indexed when appropriate. Soft Documents are indexed just like any other Livelink^® object. When a new version is created with the physical file the full text data is indexed and available through standard Livelink^® search.

Key Benefits

• Allows creation of Livelink^® documents without requiring a file to be uploaded.
• All activity is tracked through the Audit Trail.
• Soft Documents can be converted to regular documents at any time by adding a new version.
• Users can add "document placeholders" that include a description, category information and appropriate name.
• Soft Documents can be used as place holders for hard copy documents that are stored outside of Livelink^®.

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