Communication and sharing information with colleagues, partners and customers is fundamental to any business. When the person who needs the information is inside an organization's network, it is a simple matter to direct that person to the location in Content Server or send them a link. However, if their access is via a SEA servlet or they are not a Content Server user, the process is not as straightforward. The Shared Links module provides a simple solution to both problems.

Shared Links constructs the correct SEA Servlet link for extranet users and inserts it into an email message in your default email client. The message can then be addressed to the necessary recipients.
Shared Links eliminates the need to download documents and attach them to emails. Users who can't log into Content Server click on the link in their email message to access the documents through a special restricted account. Using Shared Links provides an alternative delivery method that saves users time because they don't have to download documents, saves resources by not sending large attachments through email and provides an audit trail of document access.

Shared Links is configurable. It is capable of sending internal and external links and internal and external download links with personalized messages for each. Access to the functionality is through the Content Server object function menu.

Shared Links for Content Server

Simplified Sharing Capability
Internal and External links and download links are accessible via a single key stroke. Construction of the email message is configurable and may be personalized. Internal and External links can be sent in a single email.

Security
Download load links are configurable for duration that they can be accessed. Download access conforms to standard Content Server permissions.

Audited Activities
All downloads are audited and specific information regarding the downloading client is recorded in the audit record. Also, all download link requests are audited.

Key Benefits

• Simplifies the knowledge sharing process
• Generates internal and external navigation links
• Generates internal and external download links
• Works with corporate email clients
• Download links have a configurable access duration
• Eliminates consumption of valuable corporate email resources
• Shared Links installs as a Standard OpenText Content Server^® (Content Server) module

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